A. Membership and Annual Meeting:

1. In accordance with the Constitution, Article 9, the Annual Meeting is held “primarily for the purpose of reading and discussing learned papers presented by the members, the discussion of methods and materials for the teaching of Scandinavian studies, and, in general, for the discussion of means for the furthering of the aims and purposes of the Society.” Except in special cases as noted below, only members may present papers.

2. All individuals who participate in the Annual Meeting must register and pay all required registration fees. Conference organizers are authorized to establish a single- day fee for conference attendees who attend only for one day.

3. In special cases, scholars or administrators may be invited by the Program Committee to give a presentation on a special topic of interest that is of benefit to the Society generally. In such cases, at the discretion of the program organizers of the Annual Meeting in consultation with the President and Executive Director, such participants may be exempted from the membership requirement and the normal payment of registration fees. Similar exemptions may be made for keynote speakers, entertainers, or select individuals such as those who are specifically invited to attend the banquet and are not giving a paper.

4. In keeping with a long-standing agreement between the Ibsen Society of America (ISA) and SASS, members of the ISA do not need to pay SASS membership fees to present at the SASS annual conference. Such members of the ISA must pay conference registration fees and are encouraged to join SASS.

B. Nominating Committee:

1. In accordance with Article 5 of the SASS Constitution, candidates for Vice- President, and the Advisory Committee, shall be nominated by the Executive Council. In order to receive names of candidates for consideration by the Executive Council in a timely manner, the President is authorized to appoint annually a Nominating Committee chaired by the Vice President. Normally, two other members of the Nominating Committee would consist of those Advisory Committee members who are in then: second, third, or fourth year of service.

C. Parliamentarian:

1. The President of the Society is authorized to appoint a Parliamentarian. The Parliamentarian, appointed for a five-year term, shall attend the meetings of the Executive Council and serve as advisor to the President and the Executive Council on rules of parliamentary procedure and conduct such tasks as the President may assign. The Parliamentarian shall attend all Executive Council meetings and may participate in Council discussions, but has no vote.

D. American Council on Learned Societies:

1. The Society is authorized to join the American Council on Learned Societies (ACLS). In consultation with the Executive Council, the President of SASS shall appoint a member of the Society to serve a four-year term as representative to the ACLS, taking into consideration that such representation should alternate between language/ literature specialists and area studies specialists whenever possible.

E. Fellowships, Scholarships, Grants, and Awards:

1. Birgit Baldwin Fellowship. The Society awards the Birgit Baldwin Memorial Fellowship. The agreement between the donor(s) and the Society shall stipulate the terms of the Fellowship and the conditions by which the Society awards the Baldwin Fellowship. In consultation with the Executive Council, the Birgit Baldwin Memorial Fellowship Committee shall be appointed by the President and shall act in accordance with the terms specified in the Fellowship agreement. For the Society to announce a Fellowship competition, the value of the Birgit Baldwin Fellowship fund must equal the value of the original endowment ($500,000). The Executive Council will decide by June l annually if funds are sufficient for a Fellowship competition to be held in the fall of the same year.
2. The Einar and Eva Lund Haugen Memorial Scholarship. The Society has been designated as the owner and manager of the Einar and Eva Lund Haugen Memorial Scholarship, a restricted endowment transferred by the Norwegian-American Historical Association (NAHA) to the Society for the Advancement of Scandinavian Study (SASS). The Einar and Eva Lund Haugen Memorial Scholarship of not less than $3000 and no more than 4% of the total value of the existing endowment is intended to support the research and/or writing of the dissertation by outstanding graduate students who have completed their course work and other preliminary requirements for a doctoral degree. The scholarship is intended to support outstanding graduate students whose doctoral dissertation examines a Scandinavian or Scandinavian-American topic in the Social Sciences or History, broadly defined. In consultation with the Executive Council, the President of SASS shall appoint a selection committee of three persons from among members of the Society representing the diversity of fields within Scandinavian studies. A fourth member of the award committee shall be appointed by NAHA, normally the NAHA Editor in Northfield, Minnesota. Applicants for the Haugen Memorial Scholarship must be earning their degrees at a North American university and must be current members of SASS at the time they apply for and are awarded the scholarship. For the Society to announce a Fellowship competition, the value of the Haugen Memorial Scholarship fund must equal the value of the original endowment ($100,000). The Executive Council will decide by June l annually if funds are sufficient for a Scholarship competition to be held in the fall of the same year.
3. Aurora Borealis. The Society annually awards two Aurora Borealis Prizes to graduate students whose papers as presented at the annual meeting are judged to be the best papers in the categories: of a.) History and Social Sciences, and b.) Arts and Humanities. Students making the submissions are required to indicate the specific category of their submission. The final categorization of the papers, however, rests with the evaluation committee. Papers submitted must be as they had been presented at the previous annual meeting, without additional research or rewriting prior to submission for consideration. The President, in consultation with the Executive Council, shall appoint an award committee to evaluate submissions and choose the winners. Committee members are normally Advisory Committee members in their first and second year of service. The evaluation committee should collect comments for all paper entries and submit them to all authors who submitted papers without attribution to the evaluator.
4. President’s Grant. The President is authorized to award travel grants to graduate students and independent scholars in order to assist them to attend the annual meeting. All graduate students and independent scholars are eligible for consideration. At the President’s discretion, the amounts of the awards may vary depending on the amount of funds available and the various travel costs for students. Recipients must be current members of SASS and must be presenting a paper at the annual meeting for which they are receiving travel support.

Note: This revision replaces Secretary-Treasurer with Executive Director and removes the reference to the King Olav V Chair at St. Olaf, as that is no longer tied to NAHA. It is otherwise identical to the 2012 version.