Calling for Exhibitors and Advertisers
The Society for the Advancement of Scandinavian Study invites publishers of materials of interest to scholars and others interested in the cultures of the Nordic countries: Denmark, Finland, Iceland, Norway, and Sweden in all media to reserve exhibition space at the Society’s 2018 Annual Meeting, scheduled at the the UCLA Meyer and Renee Luskin Conference Center on the UCLA campus, May 3–5, 2018 (exhibit days are May 4–5).
The presidential conference theme for this year’s meeting is “Frontiers: Past, Present and Future.” Given the historical status of Los Angeles as part of the California frontier, we see clear links to the frontier nature of the Nordic region and scholarship that engages the Nordic. “Frontiers” are ubiquitous and forge close links to the Nordic. Hollywood, influenced since its inception by Scandinavia, has been a global frontier in film and media for the past century.
The meeting schedule will allow participants opportunities for browsing the exhibit room with scheduled complimentary morning and afternoon beverage service each day.
We have manned and unmanned exhibit options. See information below about exhibiting at the SASS 2016 Annual Meeting. If you are ready to reserve your space, you can submit your order online here.
If you prefer to mail your reservation with payment, you can download our Exhibit and Program Book Advertising Information and Order form. Download and print: 2018_Exhibitor-Form
The deadline for exhibit table reservations is February 1.
SASS 2018 Annual Meeting — Specifics for Exhibiting
1. SPACE ASSIGNMENT
All applications for exhibit space at the Society for the Advancement of Scandinavian Study (SASS) 2018 Annual Meeting must be made on an official order form. Full payment must accompany the order form. Space will be assigned on a first come first basis. Exhibitors will have access to set-up their table(s) on Thursday, May 3, from 3:00–6:00 p.m. or Friday, May 4, 8:00 a.m. Exhibits will remain intact until exhibit closing at 4:00 p.m. on Saturday, May 5.
2. EXHIBIT LOCATION AND HOURS
The exhibit room will be announced later but will be in the Luskin Conference Center near the registration desk and sessions. Exhibit room hours will be Friday, May 4 from 8:30 a.m.–5:30 p.m. and Saturday, May 13, from 8:30 p.m.–4:00 p.m.
3. AMENITIES AND SUPPORTING ACTIVITIES
In order to increase traffic to the exhibit room, we will schedule complimentary morning and afternoon beverage service breaks each day for exhibitors and attendees.
If you would like to sponsor a special event at the annual meeting, like a reception, please submit a special event request to: email@example.com.
4. SPACES MANNED/UNMANNED
All spaces will be limited to draped tables with one chair per table. Exhibitors will receive one complimentary registration per table but no more than two total registrations. All books sent for display in unmanned exhibits agree to donate the books to SASS. They will not be returned to the exhibitor.
5. HOTEL RESERVATIONS AND SHIPPING
Hotel reservation information is available on the SASS Meeting website at: https://scandinavianstudy.org/annual-meeting/sass-2018-los-angeles/
5a. SHIPPING INSTRUCTIONS
IN-BOUND SHIPPING INSTRUCTIONS:
- To eliminate any package delays, please address deliveries as noted below.
- Due to limited storage space, boxes should be delivered no earlier than 72 hours prior to your event date.
- Please provide the tracking numbers for all packages shipped and expected to arrive to your Catering or Conference Services Manager. This information is helpful when locating shipped items.
UCLA Meyer & Renee Luskin Conference Center
425 Westwood Plaza, Los Angeles, CA 90095
C/O: Catering or Conference Services Manager
Hold for: Contact Name
Group: Society for the Advancement of Scandinavian Study
Event Date: May 3, 2018
Package___ of ____
- To expedite the shipping process, please affix a completed carrier air bill to all packages. Boxes without completed air bills will not be shipped out.
- All pickups must be pre-scheduled by the group with the delivery service to ship out all boxes. The Luskin Conference Center is not responsible for scheduling pickups.
Exhibitors assume the entire responsibility and liability for losses, damage and claims arriving out of injury or damage to exhibitor’s displays, equipment, and other property brought upon the premises of the UCLA Meyer and Renee Luskin Conference Center, and shall indemnify and hold harmless the SASS, the UCLA Meyer and Renee Luskin Conference Center, their agents, subcontractors, servants, and employees from any and all such losses, damages, and claims. The SASS and the UCLA Meyer and Renee Luskin Conference Center will make a reasonable effort to protect the exhibit area; however, it is the exhibitor’s responsibility to obtain insurance and to secure materials. The SASS and the UCLA Meyer and Renee Luskin Conference Center do not guarantee or protect exhibitors against loss or damage of any kind.
7. PROGRAM BOOK ADVERTISING
Send your message to meeting attendees by reserving ad space in the SASS Annual Meeting Program Book. All exhibitors may place an advertisement at the rates below.
Full Page (interior) $300
Half Page (interior) $150
Quarter Page (interior) $125
Thank you for supporting the Society for the Advancement of Scandinavian Study. We look forward to seeing you in New Orleans!
Clydette Wantland, Executive Director
1613 W. Union Street, Unit A
Champaign, IL 61821
217/621-6566 firstname.lastname@example.org https://scandinavianstudy.org/